Before any configuration, the rules are written down: who records, who approves, above which threshold. They are then built into the software (access rights, approval chains, audit trail). On the engagement described under References, project cash plans are kept in Dolibarr.
What the engagement covers
Tool selection and configuration
Help choosing a management tool suited to the organisation's size; configuration of the chart of accounts, journals and access rights.
Accounting workflows
Automation of flows, from purchase request to payment and from invoice to collection, with built-in approval points.
Data migration and reliability
Cleansing of existing databases, balance take-on and consistency checks before switchover.
Operation and reporting
Configuration of outputs to feed management reporting directly, with no manual reprocessing.
Approach
- 1 · Scoping
- Functional scope (purchasing, sales, cash…), data to migrate and switchover timeline.
- 2 · Design
- Target flows described with their controls; access and approval rules written before any configuration.
- 3 · Roll-out
- Configuration, data migration, tests on real cases and corrections, working with the vendor or integrator where relevant.
- 4 · Handover
- User training, written guides and post-switchover support for the period set in the proposal.
Typical deliverables
Configuration file
Structural choices (chart of accounts, journals, analytical axes, access rights), documented and justified.
Workflow descriptions
Each automated flow with its control points and approval thresholds.
Migration report
The consistency checks performed at switchover, dated and signed.
User guides
Step-by-step instructions for each user profile, usable by a new joiner.
Your current software is the starting point.
Tell us which software you use and which tasks take up the most time.